Hourclose

Provisional until Experience design.

Object map

• Company
  • People: role, manager, location, work schedule, employment type, cost and bill rates from a date
    • Timesheet weeks
      • Time entries: date, client, project and task or internal work, hours or start and end, breaks, billable, note, tags
    • Leave balances, by leave type
      • Leave requests
    • Expenses
  • Clients
    • Projects: billing type, budget, rates from a date
      • Phases: fee type and budget
      • Tasks
    • Estimates
    • Invoices: lines from time and expenses
      • Payments
  • Internal work
  • Leave policies and holidays, by country or location
  • Overtime rules
  • Pay periods
    • Pay file
  • Tags and fields
  • Schedule: people by week, booked to projects, against capacity
  • Lock date
  • Kiosks

A Bureau holds its client Companies. A Client holds nothing in Hourclose; it opens what the firm sends.

Core journeys, first hour first

1. Start: Cycle operator or Owner signs in and invites the team.
2. Record the day: Fee earner records the day near the day it was worked.
3. Clock the shift: Covered worker clocks in, takes a break and clocks out.
4. Close the week: everyone submits, the Approver approves, the week locks.
5. Invoice run: Billing firm sends invoices from recorded time and is paid.
6. Pay period close: Payroll employer closes the period and downloads the pay file.